Account Payable Clerk - Office Admin

We are seeking a highly organized and detail-oriented Accounts Payable Specialist who possesses strong proficiency in using SAP software. This individual will play a vital role in our Dallas team, ensuring accurate and timely processing of invoices, expense reports, and vendor payments. The ideal candidate should have a solid understanding of accounts payable principles, exceptional communication skills in both languages, and a proven ability to work collaboratively in a fast-paced environment.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

· Invoice Processing: Accurately process and code incoming invoices and expenses in compliance with company policies and procedures. Verify and match invoices with purchase orders and delivery receipts.

· Vendor Communication: Collaborate with vendors to resolve invoice discrepancies, answer inquiries, and provide necessary documentation in a timely manner. Communicate professionally and effectively in both English and Chinese.

· Payment Processing: Prepare and process vendor payments, ensuring accuracy and adherence to payment schedules. Reconcile vendor statements and maintain accurate payment records.

· SAP Utilization: Utilize SAP software for entering, tracking, and reconciling accounts payable transactions. Leverage SAP functionalities to streamline processes and enhance efficiency.

· Expense Reports: Review and process employee expense reports, verifying accuracy and compliance with company policies. Assist employees with expense-related inquiries when needed.

· Month-End Activities: Assist in month-end closing activities, including preparing accruals, reconciling accounts payable balances, and generating reports for management review.

· Compliance: Ensure adherence to financial and internal controls, policies, and procedures. Assist with audits and compliance reporting as required.

· Collaboration: Work closely with cross-functional teams, including procurement, finance, and other departments, to address and resolve accounts payable-related issues.

· Continuous Improvement: Identify opportunities for process improvement within the accounts payable function. Recommend and implement solutions to enhance efficiency and accuracy.

Qualifications:

· Great verbal and written communication skills.

· Associate or bachelor’s degree in finance, Accounting, or related field preferred.

· Proven experience as an Accounts Payable Specialist or similar role.

· Strong proficiency in SAP software is required.

· Excellent organizational skills with a keen eye for detail.

· Strong problem-solving and analytical abilities.

· Ability to work independently and collaboratively within a team environment.

· Knowledge of generally accepted accounting principles (GAAP) and accounts payable best practices.

· Strong interpersonal skills and the ability to communicate effectively with vendors, colleagues, and management.

Job Type: Full-time

Benefits:

• 401(k)

• Dental insurance

• Disability insurance

• Flexible schedule

• Health insurance

• Life insurance

• Paid time off

Experience level:

• 3 years

Schedule:

• 8 am to 5 pm

• Monday to Friday

Supplemental pay types:

• Yearly bonus

Application:

Please send your resume to info@coherentmetal.com